Printing processes can cause serious headaches to companies
Each day, every company, regardless of the size wants to reduce its expenses and streamline its operations and processes as much as possible. In this article, I’ve decided to talk about a common problem that most businesses encounter. It might not be the biggest issue companies are facing, but it does affect an organization’s activity, and productivity. I am talking about Printing. I know, It sounds basic and simple, but most of us know it is a problem that we face daily and have learned to live with.
So, printing is an issue for all companies that require paper documentation, and it comes in many shapes and colors. And I am not referring to the usual problems like paper jam or running out of ink when you need to deliver a report to a client. I am talking about a more serious problem, which can endanger your business productivity. Let’s make a short list:
Huge amount of environmental waste and a workflow under a question mark
A considerable high amount of money going to printing processes. Here I might add an interesting state, from a recent report. The average office worker prints 10,000 pages per year, at an average cost of $725.
Luckily, we are in the 21st century, and we have, at our own discretion, plenty of software and tools that make our lives, and business a lot easier to handle. So, it wouldn’t be surprising to say that nowadays, printing processes should not give us a headache with all the print management services and solutions that are available out there. I don’t want to make you read a long list of all of them. Instead, I will mention HP, which happens to be the leader in this field, and its Managed Printing Services.
Basically what a printing management solution does is to help you analyze and understand the four“W’s” of printing – Who, What, When and Where. To be more explicit, here’s how HP MPS can improve your business productivity and help you streamline processes:
Optimize your infrastructure, and improve your workflow – To put it more simple, it will increase your productivity and lower your overall costs
Achieve a flexible and secure print environment – HP MPS is a comprehensive and flexible solution, which will boost your organization’s mobility and security. So, whether your employees are at home or in traffic, they can securely send a report to the office printer.
Control and Security – Centralize management of your existing fleet, no matter if your devices are HP or not.
Bottom line, if you choose to invest in printing management solution, you should do your research and find the one that meets your business needs and requirements. While doing that, you just need to focus on a few key aspects: Save costs, improve productivity, streamline your businesses processes, increase flexibility and improve security. After all, security is a top priority for us all!